To sign a letter for one’s boss, a person should sign his or her name right before the initials “p.p.” and then write the boss’s name above or below the signature. The boss or the person typing the letter can decide where to put the printed name.
Sometimes a boss will ask an employee to sign a letter on his or her behalf. If so, the person receiving the letter needs to know about this.
Place the signature line here.
Type the letter as usual, making sure to end it the way it says. Type the boss’s name and leave room for a signature.
Sign the document.
The worker who signs the letter does not sign his or her boss’s name. Instead, the worker writes his or her own name. This is called procurement. Before the signature, the letters “p.p.” stand for the Latin phrase “per procurationem.” This tells the person reading the letter that it was signed by someone else on behalf of the employer. Write “for” or “on behalf of” after the employee’s signature for a less formal approach.
Near the bottom of the letter, add a note.
Add a block of initials near the bottom to the note you made in step two. The boss’s initials are in upper case, and the person signing the letter’s initials are in lower case. DCM/jdr is one example.
