A numerical file system is a system that is based on the ascending sequence of numbers. Medical offices, libraries, and other sites frequently employ numerical filing systems.
Numerical filing systems facilitate the organisation of diverse types of information and are easily expandable. In the system, there are four primary ways to indicate numbers:
Additional files are assigned the next available number in sequence, based on the preceding file’s number.
The numbers adhere to a categorization scheme established by the firm.
The order of the numbers in an existing numbering system is maintained.
Numbers are produced at random
Typically, files are stored in sequential order regardless of the numerical system employed. Some numerical systems are combined with an alphabetical system, for example in patient files. A file, for instance, will be catalogued by both the patient’s name and a number value. Some of these systems utilise the initials of patients and are known as alphanumeric systems.
Terminal digit filing is another type of numerical system, and it is utilised in locations with numerous files, such as hospitals and institutions. Terminal digit filing utilises file groups that all end with the same two numbers. This system generates 100 distinct groups numbered 00 through 99.