A corresponding secretary is responsible for managing all of the entity’s correspondence and keeping track of all letters received and sent. This should comprise any formal correspondence necessary for the entity’s stated and ongoing operations.
In contrast to a recording secretary, a corresponding secretary does not routinely record meeting minutes for the corporation or its executive board. Instead, the Corresponding Secretary communicates with persons outside the organisation, such as commercial partners, financial institutions, creditors, and officers of other organisations. The corresponding secretary represents the organisation to the public and receives communications and materials on behalf of the organisation. A corresponding secretary is often a member of the entity’s executive leadership and assists with management functions as needed.
